I have been receiving a lot of questions about what exactly do I do every day. They are intrigued because they are embarking on a project management career but don’t have a solid understanding of what I do in my day to day life. Well, here are my top 5 things that I do every day as a certified project manager.
Stakeholder Communication Is Key
People tout the statistic that 90% of a project manager’s job is communication. That is true but I am delving deeper to say that stakeholder communication should dominate your day. There are many other communication types (meetings, email, teleconferencing, site visits, etc.) but if you aren’t in touch with your stakeholders then your project will fail.
Now you ask what is a stakeholder? A stakeholder is any person or entity that can positively or negatively affect your project. You need to know what they are doing at all times. Don’t get caught up in other forms of communication that aren’t stakeholder related.
The triple constraint is scope, time and cost. These three things are like a three-legged stool. One affects the other two. If you increase your scope, you increase your time and costs, etc. Make sure that your project stays within the guidelines (scope), is on time and under budget.
Do What’s Required
Requirements are key to project success. I have also added requirements because with the addition of the Sixth Edition of the Project Management Body of Knowledge (PMBOK), there is more business analysis overlap. A Business Analyst elicits and traces requirements. As a project manager, you have to don your business analyst hat and trace your requirements’ origins to see how much they are costing you and if you need them.
After the triple constraint, quality is the next most important thing to a project. You cannot skimp on quality and have a successful project. The customer will kill your project if you come to them and propose lowering the product’s or service’s quality.
Tip – Quality and grade are not the same thing. You can have a low grade item (such as a dollar tape versus 3M Scotch Guard tape) but both tapes must stick (quality). If the tape is not adhesive and doesn’t stick then that is a quality problem. Don’t confuse the two!
Risk management is essential for all parts of the your project. Your project risks change regarding which phase you are in. You don’t have the same project risks in the beginning as you do in the middle or the end. As a project manager, you have to identify, manage and implement risk and risk strategies to ensure that your project doesn’t veer off course.
These are the top 5 things that I do every day as a certified project manager. I hope that this helps give you a clearer view of what a project manager does and how to implement project management concepts on the job.
Join Carla's Correspondence!
Sign up to get our latest and greatest content by email.